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Administrative Assistant

The Village of Senneville is one of Quebec’s oldest municipalities, offering a unique work environment combining heritage, nature and quality of life. Located in Montreal’s West Island, it is known for its peaceful setting, strong community spirit and engaging projects.

Job description :

Reporting to the Director General, the Administrative Assistant supports administrative operations, municipal clerk activities and mayoral coordination. The role also involves project coordination and continuous improvement initiatives.

Specific Working Conditions:

  • Permanent position
  • 35 hours/week
  • Early finish every Friday (year-round)
  • Municipal environment
  • Close collaboration with leadership
Responsibilities :

Executive support

  • Draft and manage correspondence
  • Attend meetings and prepare minutes
  • Manage administrative files and deadlines
  • Coordinate schedules and meetings
  • Organize logistics for events and travel
  • Prepare communications and presentations
  • Maintain document filing systems
  • Support special projects and funding requests

Clerk support

  • Assist with drafting bylaws and public notices
  • Prepare council meeting documents
  • Follow up on resolutions and bylaws
  • Update website information
  • Handle access to information requests
  • Support tendering processes
  • Work with external partners

Health & safety support

  • Coordinate training schedules
  • Monitor deadlines and compliance
Candidate profile :
  • Diploma in administration, secretarial studies or related field
  • Minimum 2 years of experience
  • Municipal or legal experience (asset)
  • Strong Microsoft Office skills
  • Bilingual (French/English)
  • Strong organizational skills
  • Autonomous and proactive
  • Excellent writing skills
  • Team player with diplomacy
  • Detail-oriented
Benefits :
  • Salary starting at $24.90/hour
  • Permanent position
  • Short Fridays year-round
  • Group insurance
  • Pension plan
  • Sick leave
  • Dynamic work environment
  • Career growth opportunities
  • Work-life balance

 

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