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Administrative Coordinator, Accounting and Compliance

Image Urbaine specializes in turnkey outdoor construction projects, bringing together design, project management, and construction expertise under one roof. The company delivers high-end residential projects, large-scale commercial landscaping projects, and light civil construction work.

Built on values of accountability, innovation, and respect, Image Urbaine is committed to quality craftsmanship and creating exceptional spaces while fostering a supportive and professional workplace.

Job description :

The Administrative Coordinator, Accounting and Compliance provides administrative, accounting, human resources, and compliance support across the organization.

The successful candidate will manage accounts payable and receivable, bookkeeping activities, payroll processing, employee administration, project documentation, and regulatory compliance requirements involving organizations such as the CCQ, CNESST, and Revenu Québec.

Responsibilities :

Accounting and Finance

  • Manage accounts payable and accounts receivable.
  • Prepare invoices and follow up on payments.
  • Perform accounting entries and bookkeeping activities.
  • Maintain financial records and documentation.
  • Complete bank reconciliations.
  • Process payroll.
  • Prepare and submit government remittances.

Human Resources

  • Assist with recruitment activities.
  • Support onboarding and integration of new employees.
  • Maintain employee files and HR documentation.
  • Provide administrative support for HR-related matters.

Compliance and Project Administration

  • Manage project-related administrative documentation.
  • Track contracts, permits, and compliance documents.
  • Prepare and submit reports required by CCQ, CNESST, Revenu Québec and other government agencies.
  • Maintain administrative, financial, and regulatory records.
  • Ensure compliance with applicable regulations and reporting requirements.

Administrative Support

  • Support management with daily administrative operations.
  • Maintain organized filing and documentation systems.
  • Assist with various operational and administrative projects as needed.
Candidate profile :

Requirements

  • Relevant experience in administration, accounting, or compliance.
  • Strong knowledge of bookkeeping and accounting processes.
  • Experience processing payroll.
  • Knowledge of CCQ, CNESST, and Revenu Québec requirements.
  • Excellent organizational skills.
  • Strong attention to detail.
  • Ability to manage multiple priorities simultaneously.
  • Self-motivated and reliable.
  • Strong communication and teamwork skills.

Assets

  • Experience within the construction industry.
  • Knowledge of construction project administration processes.
  • Experience in human resources or recruitment.
Benefits :
  • Permanent full-time position.
  • Annual salary between $55,000 and $70,000 based on experience.
  • Professional and collaborative work environment.
  • Opportunity to work on exciting residential, commercial, and civil construction projects.
  • Professional growth opportunities.
  • Company culture built on accountability, innovation, and respect.
  • Direct contribution to the success and growth of a dynamic organization.

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